# How do scheduled tasks work in ZeroTwo?

> Set up tasks that ZeroTwo runs on a schedule or when an event happens, choose where they run, and manage runs and notifications.

Source: https://help.zerotwo.ai/en/articles/10291617-how-do-scheduled-tasks-work-in-zerotwo
Section: ZeroTwo
Last updated: 2026-10-05

A scheduled task is a set of instructions that ZeroTwo carries out later or on repeat, such as a morning briefing or a weekly report. Each run shows up as a chat that you can open to read the result.

## Create a task

**Ask in a chat.** Describe what you want and when, for example "Each day at 8am, send me a short AI news report" or "Remind me in 4 hours to do laundry". ZeroTwo can set up the task for you. If you ask to be told when something becomes true, it can create a watch that stays quiet until the condition is met.

**Use the Scheduled page.**

1. Click **Scheduled** in the left rail.
2. Click **New task** and choose **Create with ZeroTwo** or **Set up manually**.

**Create with ZeroTwo** opens a new Work chat with a message already filled in but not sent. The message asks ZeroTwo to explain how scheduled tasks work and then to ask what you need scheduled and when. **Set up manually** opens the task editor. You can also click one of the suggestion cards on the Scheduled page, such as **Morning briefing**, **News monitoring** or **Weekly workflow run**. A card fills in the editor, and nothing is created until you click **Create**.

![The ZeroTwo Scheduled page with the Schedule a task heading and suggestion cards](https://help.zerotwo.ai/images/zerotwo/10291617-scheduled-tasks-in-zerotwo/01-scheduled-page-with-a-schedule-a-task-input-an-a.png)

## Fill in the editor

1. Optionally give the task a name in the title field.
2. In the box that says **Describe what ZeroTwo should do**, write the instructions as you would for a chat.
3. Under **Details**, choose where and how it runs (see the table below).
4. Under **When**, choose the timing.
5. Click **Create**.

![The ZeroTwo scheduled task editor showing the instructions box, the Details section and the When section](https://help.zerotwo.ai/images/zerotwo/10291617-scheduled-tasks-in-zerotwo/05-mom-s-birthday-recurring-task-shows-its-reminder.png)

| Setting | Choices |
| --- | --- |
| **Runs on** | **Local** runs on your computer and is available only in the desktop app. **Cloud** runs in the cloud and keeps working when your computer is off. This row is not shown for tasks started by an event, which always run in the cloud. |
| **Runs in** | **New chat** starts a fresh chat for each run. **Existing chat** lets you choose one of your pinned chats, and each run posts into it. With Existing chat, the rows below are not shown. |
| **Runs against** (Cloud) | **New chat** or **GitHub repository**. For a repository, connect GitHub first. |
| **Project** (Local) | The project on your computer the task works in. |
| **Model** and **Reasoning** | The model for the task and how much reasoning it uses. |

## Choose when it runs

Open the **When** menu to pick **On a schedule** or an event. For a schedule, **Repeat** offers:

- **Doesn't repeat**, with a date and time.
- **Interval**, every set number of minutes or hours.
- **Daily**, **Weekly** (with a day), **Monthly** (with a day of the month) or **Annually** (with a month and day), each at the time you choose in **At**.

An event can start a task instead of a clock. The event choices are **Git event**, **Linear issue**, **Sentry alert**, **PagerDuty incident**, **Webhook** and **Firecrawl Monitor**. **Slack message** and **Teams message** appear in the list but are not available. Gmail and finance triggers are not offered. You choose an event when you create a task: for a task that already exists, the event choices are greyed out with "New task only".

## Manage your tasks

The Scheduled sidebar lists your tasks under **Upcoming**, with the next run and the schedule of each. Use the filter button to show **All**, **Active** or **Paused** tasks, or click the search button and type in **Search tasks**. A dot on the Scheduled icon in the rail means a run you have not opened yet; **Mark all as read** in the filter menu clears them.

- **Open a task** to see its latest run. A task that has not run yet opens its details with a **Run now** button.
- **Edit**, **Pause** or **Resume**, **Run now** and **Delete** are in each task's menu. Delete asks you to confirm because it permanently deletes the task.
- When you edit an existing task, changes are saved automatically. The editor lists **Previous runs** and shows the task's status: Active, Paused, Failed or Completed.

## Get notified

Go to **Settings > Notifications** and find **Tasks**, described as "Get notified when tasks you've created have updates." Choose from **Mobile app push**, **Email**, and in the desktop app **Native desktop**. The **Manage tasks** link under it opens the Scheduled page.

![The Tasks row in ZeroTwo Notifications settings with the delivery options and the Manage tasks link](https://help.zerotwo.ai/images/zerotwo/10291617-scheduled-tasks-in-zerotwo/06-tasks-notification-setting-shows-push-selected-a.png)

## On your phone

ZeroTwo for iOS and ZeroTwo for Android show your scheduled tasks and let you open, edit, pause or resume, run and delete them.